You should start your administrative procedures two and half to three months before the scheduled date of your thesis defence. For further information, please contact the administration of the Doctoral School.
The rules for the thesis defence are decided by your affiliated university. These guidelines are provided on the following web pages:
- rules for thesis defence at Université Paris Cité
- rules for the thesis defence at Sorbonne University + explanation document + “autorisation de diffusion”
- rules for thesis defence at PSL
Reminder of important deadlines, regardless of your affiliated university:
Before the defence
- 3 months before the thesis defence: a list of proposed thesis examiners must be submitted to the Doctoral School (ED) administration for approval (Download excel file to be completed) : you should not contact members until the thesis committee list has been approved. Preparation of the pre-authorisation request (deadline and documents depend on the University).
- 2 months before the thesis defence: the manuscript should be sent to the thesis examiners. The ED will contact them to set the deadline for the reception of the reports.
- 1 month before the thesis defence: reception of the reports, thesis defence authorisation by the ED, reception of all required files (Please be advised that you cannot submit your dossier during the summer vacation period, typically from 20 July to the end of August).
UPC : send an electronic version of your manuscript using FileSender.
SU : send your manuscript on a disk included in the defence document.
PSL : send an electronic version of your manuscript using STAR.
How to re-enrol
- Re-enrolment is automatic for all PhD students whose thesis defence is scheduled before December 15th (as determined by Ministerial decree 19 April 2019), which means you should do all the paperwork by December 17th. The procedure for your thesis defence must be initiated with the Doctoral School before September 30th, and you should have at least a thesis committee proposal at this stage.
The thesis manuscript
Language of your thesis: theses are written in French, but it is not uncommon to have a significant part written in English. English may especially be used if your thesis contains scientific articles. In this case, you must write an extensive summary (between 4 and 20 pages) in French. If an international joint supervision agreement was signed, please refer to the agreement.
Cover page, logos: how to make your thesis identifiable
– front cover for Université de Paris
– front cover for IPGP-Université de Paris ; back cover for IPGP-Université de Paris
– front cover for Sorbonne Université students (and for Sorbonne Université students with international cotutelle)
– front cover for ENS students ; back cover for ENS students
The Doctoral School’s name and the name of the university you are enroled at should be written in full on the first page:
(1) Université Paris Cité; Ecole doctorale des Sciences de la Terre et de l’Environnement et Physique de l’Univers, Paris
(2) Université Paris Cité, Institut de physique du globe de Paris; Ecole doctorale des Sciences de la Terre et de l’Environnement et Physique de l’Univers, Paris
(3) Sorbonne Université; Ecole doctorale des Sciences de la Terre et de l’Environnement et Physique de l’Univers, Paris
(4) ENS-Paris, Paris Sciences et Lettres, Ecole doctorale des Sciences de la Terre et de l’Environnement et Physique de l’Univers, Paris.
The following logos should appear on the first page of all theses of the Doctoral School:
Case (1) Université Paris Cité; case (2): Université Paris Cité–IPGP; if needed: CNES, Ile de France, CEA, logo of a partner company, logo of a partner university in the case of a joint supervision, etc. Logos are available on the IPGP’s Intranet, in the “Communication” tab: https://www-info.ipgp.fr/wiki/index.php/Communication
Case(4): ENS-Paris, Doctoral School and CNRS; and, if needed: CNES, Ile de France, CEA, logo of a partner company, logo of a partner university in the case of a joint supervision, etc.
Thesis speciality: the speciality of your thesis is the same as your degree. It is written on your student card:
– “Physique de l’Univers”: Physique de l’Univers (Physics of the Universe) for students enroled at Paris Diderot University; probably Physique (Physics) for Sorbonne University students. – “Terre et Environnement”: Sciences de la Terre et de l’Environnement (Earth and Environmental Sciences) for Paris Cité and IPGP students.
PhD thesis committee proposal
3 months the scheduled defence date, you must submit the list of examiners established by your supervisor (including the names of the two ‘reporters’) to the Doctoral School administration (Download the excel file to be completed).
If you are a ENS-Paris student, once the thesis committee proposal has been approved by the Doctoral School, you must start the thesis defence process on ADUM and have your thesis committee approved by the ENS (you can refer to this document (in French)).
You or your supervisors should only contact the committee members and send in the thesis to the examiners once the Doctoral School (and the ENS, if you are enrolled at ENS) has accepted the proposal.
Rules for the constitution of a PhD thesis committee :
- the thesis committee has between 4 and 8 members. Its composition must allow for a balanced representation of women and men (absolute difference between number of men and women ≤2 at UPC);
- a minimum of two thesis examiners is needed. Examiners should not belong to the Doctoral School nor to your affiliated university, and they should either have a Habilitation (HDR), be a professor, or equivalent. If they are from non-French institution, the equivalence of the title will be assessed by the Doctoral School Executive. They should not take part in the candidate’s work;
- at least half of the committee members should be professors or equivalent (as mentioned here);
- at least half of the committee members should not be employed by the Doctoral School, nor by the university you are enroled at, except as decided otherwise by an international joint supervision agreement;
- at least one member of the committee (in addition to the supervisor) should be qualified to supervise research and belong to the Doctoral School;
- for PhD students enrolled at SU: the committee must include one member who is an academic at SU – i.e. affiliated to a research organisation related to SU – and holds a Habilitation or equivalent. This person cannot be your supervisor;
- for Université Paris Cité PhD students: the thesis committee must include an academic from UPC, who has a ‘habilitation’ (HDR, authorisation to supervise research) or an equivalent. The supervisor may be the representative of Paris Diderot University;
- the committee Chair is appointed by the other members during the thesis defence and has to be a professor or equivalent. The Chair cannot be the research supervisor, nor an examiner;
- In the case of joint supervision of theses, the rules for the constitution of the thesis committee may vary: these rules were decided when the international joint supervision agreement was made.
During the defence :
- Signature of the minutes (all jury members except the thesis advisors).
- Signature of the opinion on the reproduction of the thesis.
- Sending of the report after defence.
After the defence :
- Return of the defence file to the ED (by e-mail) and to the service des soutenances (by e-mail and mail).
- Submission of the thesis manuscript after the defence (up to 1 month after the defence if no corrections are requested, 3 months if corrections are requested).
- Issuance of the certificate of success by the DAC.
Translation carried out by the Masters 2 ILTS team